Each of your Contacts has a thorough Contact Profile in Zap. The Contact Profile is where you can view important information on your Contact, including actionable insights, communication history, contact information, and much more.
Click your Contact’s name in blue anywhere in Zap to go to their Contact Profile. At the top of the Contact Profile, you’ll see your Contact’s name and tags that give you quick information about them. You’ll also see the options to Log a Call, Send an Email, or Add a Reminder.
Click on the More drop-down to do the following:
Add a Note: Click here to keep track of any update or communication you've had with your Contacts that doesn't fit into one of the phone call or email categories.
Sign in as Contact: Click here to sign into your Contact's website account to save homes and save searches for them with New Listing Alerts.
Ask for Review: Click here to send an email that asks your Contact to leave you a review on Zap's Consumer Products. You can customize the email before sending.
Share my Mobile App Link: Click here to send your Contact an email containing a link to download your mobile app. You can customize the email before sending.
Send Welcome Email: Click here to welcome email to your Contact. We'll provide you with an email template, but you can customize it before sending.
Export Basic Profile: Click here to export the Contact's information to a pdf file.
Delete Contact: Click here to delete a Contact.
In this section, you can view tags that Zap has created based on your Contact's characteristics. You can also add your own custom tags that describe this Contact. To add your own custom tag, type the name of your tag into the provided field and click Add. The custom tag will disappear when it is no longer attached to any Contact.
Here you can view, add, or edit phone numbers and email addresses for your Contact.
If you’d like to add to or edit this section, click the pencil icon.
Click Save when you’re done.
Use this section to see key dates and find out how recently you’ve gotten in touch with your Contact. You can view the date on which you last contacted them, their last login date, the date of their last inbound email, and the date they were entered into Zap.
You can also set a Reminder – a specific date on which you’d like to contact this person in the future.
To set a Reminder:
This section gives you key information about your Contact’s Zap account. You can view their login for your consumer website, and gather some information on how your Contact’s consumer account is linked with your CRM. The field labeled Agent Status lets you know whether you’re a Primary Agent (the agent within your company assigned to work with this Contact's website account) or the Secondary Agent (indicating that another agent within your company is working with them). The field labeled Lead Type lets you know whether you or your brokerage generated this Contact’s business on your website. You can also view the lead source and check to see whether your Contact has opted in to receive bulk email.
You can also modify your Contact’s Status and Client type in this section. Just click the pencil icon, select a new Status or Client type from the menu, and click Save when you’re finished.
Here's where you can edit your Contact's name and make note of their current address. Click the pencil icon to edit, and click Save once you’re done.
Jot down any important details about your Contact that you’d like to remember in the profile notes section. You can add to or modify your profile notes whenever you’d like. To do so, just click the pencil icon, type in your notes, and click Save.
Click +Show Additional Details to view the metro in which your Contact is located as well as their Client ID, Customer ID, and Lead ID. Click –Hide Additional Details to collapse this section.
Home Profile Insights
Use Home Profile Insights to get a glimpse of what your Contact is looking for in a home. Zap will take all the homes your Contact has saved or viewed in the past 60 days, and show you the median price, the most common number of beds and baths, the median square footage, and the most common property type among those homes. Home Profile Insights may take up to 24 hours to update.
City and Neighborhood Insights
This section gives you a look at the neighborhoods where your Contact has viewed and saved the most homes in the past 60 days. City & Neighborhood Insights may take up to 24 hours to update.
Here you can view your Contact’s Saved Homes, Saved Searches, and Recently Viewed Homes. Click View All to see more home and search details.
The Business section keeps track of all business in Zap that is linked with your Contact. All Showing Appointments, Listing Appointments, and Requests for Info that your Contact has submitted show up in this section of their Contact Profile.
You can view and modify the details for any appointment or request in this section by clicking View Details. Learn more about Listing Appointments, Showing Appointments, and Requests for Info in our Knowledge Base.
You can see if any of your listings are associated with this Contact in the Listings section. If you do have a listing linked with this Contact’s account, you’ll see the property’s address, the date it was last updated, and its current status. For a more in-depth look at the listing, click View Details.
If you’d like to add a listing to this Contact’s Profile, just click + Add a Listing and select it from your listings. If you’d like to add a transaction to this Contact’s Profile, just click + Add a Transaction and select it from your transactons.
The History section lets you get a look at all of your communications with your Contact, and view key updates you’ve made to their account.
By default, you’ll see your ten most recent communications and updates. However, you can also use filters to narrow down your results. You can select a specific time frame, filter results by the author of the communication, or choose to view only notes, emails, or phone calls.
Once you find something you’d like to look into, click View Details to see that item’s full details, such as the full text of an email you sent, call notes, or a note detailing a Contact’s request on your consumer site.